Competency management

What is competency management?

Core competencies apply to everyone in your organization while key job competencies identify the abilities required for success and high performance in a particular role.

Competency management ensures employees have a clear framework of skills, knowledge and abilities that they must meet to fulfill their job expectations and contribute to the company’s success. This framework makes it easier for HR to recruit new employees, and for those new hires to succeed in their job.

The benefits of competency management

Cultivating organizational and job-specific competencies helps your organization and employees succeed. Core competencies also help define your culture, establish your competitive differentiators, and ensure that your organization has consistent performance standards for employees.

But competencies shouldn’t be set in stone. Periodically revisit your list of competencies and definitions to ensure they still reflect your needs and support your strategy. This is especially important if your organization or industry experiences a major shift that impacts the competitive landscape.

Keys for success

Core competencies and job-specific competencies help define what makes an organization competitive and successful. To ensure your competency framework is effectively supporting your organization, check out some of the best-practice resources, and competency evaluation forms and templates in our Competency Management Center of Excellence.


Halogen Software can help you develop, implement and manage competencies so your organization can align and direct your talent management programs – and ultimately build a company that’s high performing over the long term.

Every organization wants to be high-performing over the long term. To do that, you need a competency management strategy that is structured yet adaptable. Sound easier said than done? Our whitepapers, eBooks, articles and blogs can help.

Choosing the right method to assess and rate competencies in your organization

When designing your performance evaluation form templates, it’s important to consider "how" you want managers to assess and rate competencies. Learn about the various approaches and their unique benefits.

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Align competencies with core company values to create the culture you need

Company culture is an intangible asset that defines an organization’s character. It may be intangible, but that doesn’t mean you can’t actively create and nurture your organization’s character through your talent management programs. This how-to article goes through the employee life cycle from recruitment to career and succession planning to help you reinforce your corporate culture.

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Employee performance management: A step-by-step guide to best practices

This eBook explores what makes a successful employee performance management process. Inside, you’ll find tips and best practices to help you design and implement a performance management process that engages and empowers employees, and drives better bottom-line results for your organization. We’ve also included hands-on worksheets to help you get started.

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Why job descriptions are foundational to all your talent management programs

Generally, job descriptions can be defined as a broad written explanation of a specific position. But job descriptions are more than just a document to be created, filed away and forgotten. They should be living, breathing documents foundational to all your talent management programs. In this eBook you’ll learn about the fundamental role job descriptions play across your talent management programs, and how other companies have realized great results using job description best practices.

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Competency assessment madness: Transform your process from crazy to manageable

This webinar takes a real but humorous look at the madness we create with ineffective approaches to competency assessment. Competency assessments don’t have to be labor-intensive processes that use a lot of paper but don’t supply much organizational value. In this webinar, learn how to design a system that is more meaningful, manageable, and even a little fun.

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The basics of competency management

What is a competency? What is a competency framework and how do you use it? We answer your questions about the foundations of competency management in this how-to, and have tips for how to use your competency library to help your managers and employees develop the skills they need to succeed, and help your business excel.

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Best practices for role clarity in organizations

If you want to build a world-class workforce, everyone in your organization needs to have a solid understanding of their role and their manager’s role, the organization’s expectations of them, and the behaviors that lead to success. Together, these elements provide role clarity and support both individual and organizational high performance. This eBook details the five best-practices for communicating role clarity and how to use Halogen TalentSpace™ to achieve them.

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Having the right tools can help you assess, create and communicate competencies or a competency framework in your organization.

Competency definition template

You can use pre-set competency libraries, but it’s usually best to create your own so you can communicate exactly which skills your organization values. Use our sample content to help guide your efforts or edit our template to specifically identify and describe your competencies, as well as what the various levels of demonstration look like.

Download the templates

Delivering on the competency promise

Any manager will tell you how challenging it is to write consistent and richly detailed feedback on an employee’s demonstration of core or job-specific competencies. But competencies are critical for business success: Research shows that 96 percent of best-in-class organizations use a consistent competency model, compared with 39 percent of “laggards”. Check out some sample employee evaluation comments for a selection of competencies from the Halogen library.

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Employee evaluation forms with sample competencies and feedback

Any manager will tell you how challenging it is to write consistent and richly detailed feedback on an employee’s demonstration of core or job specific competencies. Check out some sample employee evaluation comments for a selection of competencies from the Halogen library.

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Leveraging the power of competency checklists

Most of us are familiar with evaluating behavioral competencies, but in many workplaces, it’s just as important to evaluate an employee’s technical competencies. Learn when and how to use competency checklists to evaluate an employee’s demonstration of more technical competencies and gather additional information, such as date observed, method of verification, etc.

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Sample performance review comments

Writing consistent and detailed performance reviews can be challenging. That’s why we’ve created sample employee performance review comments that can help you accurately describe and guide performance. You can use them as-is, or treat them as “building blocks” to create your own feedback, specific to a position’s duties and requirements.

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Using weighting to prioritize competencies and goals

In this article, learn how you can communicate the relative importance of competencies and goals to employees by assigning them weights on your employee evaluation forms. Find out what level to assign weights, how to prioritize weighting for different roles and individuals, and how to overcome some common challenges.

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Learn how other organizations have aligned competencies with core values and built a strong competency framework, as well as get tips on how to achieve that same success.

CarVal Investors

CarVal Investors is a majority-owned subsidiary of Cargill, Inc., a privately held international company. In this case study, discover how CarVal Investors used Halogen TalentSpace™ to develop a more meaningful competency framework, using language specific to roles in its industry and organization. Find out how the company is now using the new framework to coach employees and drive business success.

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Jelly Belly

Candy making is a fun business, but even the candy business takes employee performance and talent management seriously. When Jelly Belly automated its performance appraisal process using Halogen Performance™, the company took the opportunity to standardize competencies across job classifications, making things easier and more consistent for everyone.

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Halogen’s cloud-based software, services and content can help your organization create a strong competency framework. That framework can be used to assess employee performance and identify, engage and develop high potentials and leaders, so you can achieve the results that matter to your business.

Halogen’s performance management solution

Performance management programs can fall short if managers and employees see the process as a negative experience, or performance management isn’t clearly linked to the overall success of the business. That’s why Halogen’s performance management solution includes easily configurable software, consulting and professional services, content and support. These elements work together to create a process that is easy to use, transparent, and promotes ongoing coaching and feedback.

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Selecting A Talent Management Suite: Experts Share The Real Story

One of the biggest challenges facing HR leaders is selecting a talent management system \(TMS\). In this white paper Human Capital Analyst David Creelman has gathered insights from leading HR technology experts and HR professionals on some of the key considerations that go into the process of finding a TMS. It includes a step-by-step guide to building your selection team, creating a selection strategy and presenting a business case to your C-suite.

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